When you contact us
The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.
The Councils Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject or;
Processing is necessary for compliance with a legal obligation or;
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Southwell Town Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be found here.
We will only keep your data for the purpose it was collected for and only for as long as is necessary, after which it will be deleted. (You may request the deletion of your data held by Southwell Town Council at any time).
We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.
Access to Information
You have the right to request access to the information we have on you. You can do this by writing to The Clerk, Southwell Town Council, The Old Court House, The Burgage, Southwell, NG25 0EP.
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please send your request in writing to The Clerk, Southwell Town Council, The Old Court House, The Burgage, Southwell, NG25 0EP.
If you wish Southwell Town Council to delete the information about you please send your request in writing to The Clerk, Southwell Town Council, The Old Court House, The Burgage, Southwell, NG25 0EP.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please send details of your objection in writing to The Clerk, Southwell Town Council, The Old Court House, The Burgage, Southwell, NG25 0EP.
Rights Related to Automated Decision Making and Profiling
Southwell Town Council does not use any form of automated decision making or the profiling of individual personal data.
Cookies which may be set by our website are:
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- Description: Google Analytics cookies
- How long do these cookies stay on my computer: Depends on the type
What are cookies?
Cookies are small files saved to a website users computer / device that track, save and store information about the user’s interactions and usage of the website. This allows the website to provide the users with a more tailored experience. Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.
Website Visitor Tracking
This website may use tracking software to better understand how it is being used. The software will save a cookie to your computer’s hard drive to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
If you have a complaint regarding the way your personal data has been processed, you may make a complaint to Southwell Town Council by contacting T Broughton firstname.lastname@example.org 01636816103 and the Information Commissioners Office email@example.com Tel: 0303 123 1113
Summary: In accordance with the law, Southwell Town Council only collects a limited amount of information about you that is necessary for correspondence, information and service provision. Southwell Town Council does not use profiling and does not sell or pass your data to third parties. Southwell Town Council does not use your data for purposes other than those specified. Southwell Town Council makes sure your data is stored securely. Southwell Town Council deletes all information deemed to be no longer necessary. Southwell Town Council constantly reviews its Privacy Policies to keep them up-to-date in protecting your data. (You can request a copy of our policies at any time or view them here).